What is a Virtual Assistant?
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Freelancer
A virtual assistant (VA) is a self-employed professional who provides administrative, creative, or technical support to businesses remotely.
At Head West Assistance, we work as freelancers, meaning we aren’t tied to your business full-time, but we’re fully committed to helping it thrive.You can think of us as your right-hand helper, but without the overhead of hiring an employee!
Remote Secretary
A virtual assistant is like a remote secretary, but so much more! At Head West Assistance, we help business owners stay organized, save time, and reduce stress by handling all kinds of behind-the-scenes tasks.
From managing emails and scheduling clients to sending invoices and contracts, social media management, creating content, and more—we’re here to keep things running smoothly so you can focus on the bigger picture.
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Communicator
Professional communication is at the heart of everything we do at Head West Assistance. From answering emails on your behalf, coordinating with clients, managing your calendar, or following up on important details, we make sure every message is clear, timely, and aligned with your brand voice.
We understand that how you communicate reflects your business, so we approach every interaction with care, respect, and attention to detail.
SERVICES
You don't have to do it all.
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Executive Assistant
Think of an executive assistant as a right-hand partner. A VA helps manage the day-to-day operations so the business can run efficiently. This includes tasks like managing calendars, scheduling meetings, handling email communication, booking travel, preparing documents, organizing projects, and even overseeing clients.
At Head West Assistance, executive assistant services are offered virtually, meaning you get high-level support without needing someone in your office. It’s all about helping you stay focused, organized, and one step ahead—without the stress of trying to do it all yourself.
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Media Management
A social media manager handles all the behind-the-scenes work that keeps your online presence active, engaging, and aligned with your brand. At Head West Assistance, we take the stress out of managing your social platforms by creating content, scheduling posts, responding to comments or messages, and tracking what’s working.
If you’re looking to grow your audience, promote your services, or just show up consistently—we’re here to make social media easier and more effective for your business.
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Content Creator
At Head West Assistance, content creation goes far beyond social media. We’re here to bring your brand to life through a wide range of custom-designed materials.
As your content creator, we design everything from logos and business cards to digital ads, flyers, and media graphics that make your business stand out. Need a polished resume or a professional contract? We’ve got you covered. From business plans and branded templates to organized digital files, we handle the creative details so you don’t have to. You name it, we’ll create it—always with your brand’s style, goals, and audience in mind.
We will create a custom package designed for you.
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Executive Assistant
Email Management
Calendar & Schedule Management
Client Communication
Travel Planning
Invoicing & Billing
Data Entry & File Organization
Preparing Presentations
Document Creation
Booking Services
Meeting Preparation
Writing & Sending Contracts
CRM Management
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Media Management
Social Media Scheduling
Content Creation & Captions
Platform Management
Engagement
Keyword Research & Strategy
Brand Voice
Analytic Tracking
Coordinating Giveaways & Collabs
Media Setup
Trending Reels, Stories, & Posts
Affiliate Marketing
Organizing Google Drive Folders
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Content Creator
Logo Design
Branding Elements
Business Cards & Stationary Designs
Flyers, Brochures, & Print Materials
Social Media Graphics & Templates
Digital Designs
Website Design & Launch
Custom Resumes & Cover Letters
Business Plans
Custom Blogs & Email Writing
Product Catalogs
Visual Content
TESTIMONIALS
What Our Clients Say About Us
"Mary has changed my business! She is so easy to work with and it has taken a huge weight off my shoulders having her assist in aspects of my business that I don’t directly need to be involved in. Mary is prompt, professional and her work is the highest quality. After working together for a couple of months, I hired her to take over more of the busy work that takes away time from serving my clients and spending time with my family. I would recommend Mary to anyone that needs a VA!"
— Hayley Skinner
"Mary created a set of beautiful business cards for my business! She made several options for me to choose from, which included everything I wanted. She also designed and wrote my resume & media templates. Mary did an outstanding job & I received everything in a timely manner. I can’t wait to have her assist with more projects!"
— Abbie Goggins
"I cannot thank Mary enough for the incredible job she did designing our event logos. She went above and beyond in providing us with exactly what we were looking for. She was thorough, timely, and informative along the way. We were so impressed & cannot wait to use her design talents for many more events to come."
— Awna Irish
Meet the VA
Hi there! I’m Mary, the founder of Head West Assistance and your go-to virtual assistant for reliable, organized, and stress-free support.
With a passion for helping business owners run more efficiently, I specialize in taking tasks off your plate so you can focus on growing your business. Whether it's inbox management, client communication, scheduling, or content creation—I’ve got you covered.
I thrive when given a clear to-do list and a deadline, and I love being trusted to get things done. My clients know they can count on me to deliver high-quality work with professionalism and a personal touch. Based in rural Montana, I bring a strong work ethic, small-town values, and a whole lot of heart to everything I do.
At Head West Assistance, I’m proud to work alongside a variety of amazing businesses that span multiple industries. Each client brings something unique to the table, and I’m honored to support them in streamlining their operations, growing their digital presence, and helping their businesses grow.
Let’s team up and make your business run smoother than ever!
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